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#University of delaware zip code and #Video

#University of delaware zip code and #Video

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University of delaware zip code

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Custodial & University Services

Custodial and University Services provides a welcoming, safe and healthy environment for the University community in a beautiful, verdant setting. We provide excellence in the services necessary for the University of Delaware to pursue its mission. Custodial and University Services is comprised of Custodial Services, Grounds Services, Mail Services, Pest Control Services, Mover and Campus Delivery Services.

Campus Delivery

Campus Delivery receives and delivers incoming freight. We receive shipments for the University from commercial carriers such as United Parcel Service, Federal Express and various trucking companies. We also transport packages from building to building on campus including University Printing printed materials, Data Entry packages, records storage boxes, and shredding.

Out-Going Shipments

Campus Delivery handles outgoing shipments for the entire campus. We have a daily pick-up service from UPS and process shipments for other carriers as well.

  • Goods must be packed carefully. Use adequate packing materials to close securely.
  • Packages must be clearly addressed.
  • We do not accept shipment of C.O.D., collect, or personal packages.

Shipment Deadlines

(Shipments should be at Shipping & Receiving for processing by these deadlines)

A completed Shipment Authorization form must accompany each shipment. Please provide a purpose code or an account code to process the shipment. Download the PDF form here.

International Shipments

Be aware that international shipments will require extra paperwork, including a detailed description of the contents for customs and a declared value.

Packing and Addressing

Please prepare your packages for shipment as follows:

The contents should be secured with bubble wrap or other appropriate material. UPS requires 2 inches of material on each wall of the box. The box should be taped securely. UPS requires the package to be encased in cardboard or it will incur an extra charge. If you have any questions regarding package preparation, please contact Campus Delivery or call us at 302-831-8507.

Campus Delivery maintains an area for the storage of surplus office furniture, which can be viewed and re-distributed to departments on campus. Please call ext. 6917 for availability of items. Note: All items will require transport by Movers Services unless other arrangements are made.

Shredding (Non-Archives)

  • Materials must be packed in boxes no larger than a standard paper box, taped securely closed, and marked clearly for shredding.
  • Please remove paper from any large metal & 3 ring binders. We do not take metal materials for shredding.
  • A Request for Services-Shredding (Non-Archives) form must be completed.
  • Cost: $6.50 per box.
  • This service is for non-confidential paper recycle only. Any shredding of confidential materials should be sent to Archives for shredding.

Pickup/Delivery

Pick-up: Please complete the Request for Services – Campus Delivery form. Give department, location, number of packages and destination on campus. This includes pick-ups for Archives storage or shredding. For 6 boxes or more, fill out a Request for Service -Facilities. If you have any questions regarding the new form, please contact (302) 831-2157.

Delivery: For shipments received that contain 6 or more boxes, you will be notified upon receipt. We will hold the shipment or assist you in making arrangements through Movers Services for delivery.

Satellite Campuses Pick-ups/Deliveries: Pickup and deliver packages from Newark Campus to locations in Dover, Georgetown and Lewes on Tuesdays.

Steve Kirby

Manager – Mail, Movers, and Campus Delivery Services

(302) 831-6917

kirbysl@udel.edu

Chondra D’Amato

Administrative Assistant II

(302) 831-2157

dragnfly@udel.edu

Constance Worthington

Shipping & Receiving Clerk

(302) 831-8507

kwh@udel.edu

UD Mail Services

Campus Mail Services exists to provide the University Community with the timely and accurate distribution and processing of all mail.

We strive to assist University personnel in a courteous and professional manner and ensure that all their correspondence is handled promptly within the structure of University Policy and U.S. postal regulations.

Locations and Hours

133 General Services Building
222 South Chapel Street
Map & Directions
Hours:
Monday – Friday
7:30 a.m. – 4 p.m.
Phone: 302 831-2158

Christiana Commons Package Room
Map & Directions
Hours:
Monday – Sunday
10:00 a.m. – 10 p.m.
302-831-1245 Use when mailing items of high value with declared valuation only. Registry buys security. It is the safest way to send valuables through the mail system. The full value of the mailing must be declared when mailed for security and insurance purposes. Registered mail must be securely sealed. Plain paper or cloth tape may be used. Do not request Registered mail unless the contents have an intrinsic value of over $5,000. In such cases Certified Mail or Insured Mail with a return receipt is usually the intent of the mailer, not Registered Mail.

  • Certified Mail: Use when mailing items that require signature control/proof of delivery. Certified Mail service provides a receipt to the sender and a record of delivery at the office of address. No insurance coverage is provided. Certification may be used only on first class mail containing matter of no intrinsic value. Records of mailing are kept for two years. Return receipts will be provided by Campus Mail upon request and must be completed by the sender and attached to the mailing piece. Certified mail is restricted to domestic use.
  • Insured Mail: Use when mailing items with a maximum insurance of $5,000. You can obtain payment for domestic mail that has been lost, rifled, or damaged by having it insured. Insured Mail may be used on First Class and Standard Mail up to a maximum coverage of $5,000. A return receipt is also available.
  • Express Mail: Use when mailing items for overnight delivery for domestic mail and 3rd day delivery to most foreign countries. Express Mail provides reliable overnight delivery of letters and packages by 3:00 p.m. the following day. All letters and packages must use a USPS Label 11-B, which is provided by Campus Mail upon request. Express Mail envelopes are also available through Campus Mail.
  • First Class Mail: First Class Mail is for such things as postal cards, greeting cards, personal notes, letters, and for sending checks and money orders. First Class Mail may not be opened for postal inspection. All First Class Mail is given the fastest transportation service available. delivery is generally withing two to five days.
  • Priority Mail: Priority Mail is First Class mail weighing at least one pound. The cost is $3.50 for the first pound and most deliveries are within two days. There is also delivery confirmation available for a nominal fee ($.40).
  • Periodicals: Is restricted to catalogs, magazines and newspaper mailings.
  • Standard Mail: Standard mail includes non-profit bulk mail, Library rate, Book rate and parcel mailings.
  • Package Services: Includes Library Mail, Media Mail [formerly Book Rate], and Parcel Post.
  • Return Receipts: Included with Registered, Certified, and Insured as proof of delivery.
  • International Mail: Use when mailing material out through an international courier or through the U.S. Mail System. Names of foreign countries must be written in ENGLISH.
  • Business Reply Permit Mail: Business Reply Mail is intended for use by large volume mailers when the possibility exists that a less than 100% reply will be received. Postage is paid only on the replies received.
  • Campus Mail

    Each individual unit administrator is responsible for insuring that all material distributed for their unit through the Campus Mail Service is consistent with University policies.

    Brown or buff envelopes only should be used for Campus Mail. The use of other envelopes for this purpose may cause mis-mailing and unnecessary application of postage. The use of tape to seal envelopes should be held to a minimum and used only for those containing confidential information.

    For campus mail, the name of the addressee and the department to which assigned is sufficient for on-campus delivery. Room numbers, building designations, numerical codes and abbreviations should not be used.

    Outgoing Mail – USPS Preparation

    Separate all international mail from domestic mail. Separate all Canada and Mexico mail from the rest of the international mail. Face all letter size envelopes in the same direction. Make sure none are upside down. When mailing letter size envelopes, flaps must be sealed, tucked in, or nested (overlapped). Try not to overstuff letter-size envelopes. If this is not possible, you must seal the envelopes with tape before they are sent to Campus Mail to be processed. All envelopes larger than a #10 size letter envelope must be sealed before being sent to Campus Mail. Keep the top right corner of each mailing piece clear of all markings. This is where the postmark will appear.

    USPS Mail Preparation

    1. Addressing

    Proper addressing is not a mystery. When the mail piece meets size requirements, carries a correct address and Zip Code and the proper amount of postage, it moves easily through the mechanized sorting process and saving time and money. When improperly addressed, mail is diverted to manual handling, which is slower and more costly.

    Here is a basic “anatomy of a well-addressed envelope” that will not only assure your mail arrives where you want it delivered, but also will get it there in the fastest time at the lowest cost:

    1. It helps when you capitalize everything in the address, eliminate all punctuation and use the common address and state abbreviations.
    2. Single space the address block. Put one or two spaces between the character groups and at least two (but not more than five) spaces between the state abbreviation and the Zip Code.
    3. The city, state and Zip Code must be the last line of the address. Never include an “Attention line,” telephone number or other entries after the Zip Code.
    4. When using window envelopes, the address must be the only thing visible through the window. Make sure the addressed insert fits the envelope to prevent shifting. Try to keep 1/4″ clearance between the address and the window edges.

    When addressing envelopes larger than the regular letter-size envelope, always place the address lengthwise in the center of the envelope. University of Delaware mailing labels are available for use on all plain or blank flats and parcels.

    All mail processed through Campus Mail Services must have a complete return address (must be preprinted or rubber stamped.) Hand written return addresses are unacceptable.

    2. Packaging

    The postage meters used by the Campus Mail Service will affix the postage and seal letter-size envelopes in one operation. However, for best results the envelope should not contain more than four sheets of paper. The sheets should be firmly creased and fully contained within the envelope, thus allowing the flap to be sealed in the proper position. Thicker envelopes and all envelopes larger than the regular-size envelopes (flats) must be sealed by the sender.

    Forwarding unsealed envelopes to the mail room should be limited to volume mailings, not single pieces. Volume in this instance means twenty-five or more pieces. The odds are that a single envelope not sealed will go unnoticed and may be mailed without being sealed. Unsealed mail must be nested (one flap over the next) and rubber banded together.

    DO NOT insert paper clips in an envelope, as they can cause damage to the postage meter. Staples are acceptable as long as the staple is not in the upper right corner where the postage is to be imprinted. Letters with paper clips inserted will be returned for removal.

    Use the proper size envelope when mailing material in envelopes larger than a regular letter-size envelope (flat). Oversize envelopes only add to the cost of postage and the shifting contents tend to damage the envelope while in transit to destination. Do not overstuff a flat and expect it to reach its destination in good condition. Secure it with pressure sensitive glass filament tape.

    When preparing parcels for mailing do not use masking tape, cellophane (Scotch) tape, cord or twine. Pressure sensitive glass filament tape is recommended. Gummed Kraft Paper tape is also acceptable and is required on registered mail.

    Outgoing Mail – Bulk Mail Preparation

    Separate all international mail from domestic mail. Separate all Canada and Mexico mail from the rest of the international mail. Face all letter size envelopes in the same direction. Make sure none are upside down. When mailing letter size envelopes, flaps must be sealed, tucked in, or nested (overlapped). Try not to overstuff letter-size envelopes. If this is not possible, you must seal the envelopes with tape before they are sent to Campus Mail to be processed. All envelopes larger than a #10 size letter envelope must be sealed before being sent to Campus Mail. Keep the top right corner of each mailing piece clear of all markings. This is where the postmark will appear.

    Bulk Permit Procedures
    Experience has shown that if bulk mailing is used for announcing meetings, the mailing should be dispatched a minimum of four weeks in advance of the event because of the inherent delays in bulk mailings. Bulk mailings are restricted to domestic use only and foreign mail will not be accepted.

    In general, all bulk mailings must have an imprint mailing release form issued and be reviewed by Campus Mail personnel, before being taken to the U.S. Post Office, to insure proper preparation. Patrons who use the special postal rates must prepare their mailings in accordance with current postal regulations or have University Printing prepare the mailing for them.

    Standard Mail Preparation
    Standard Mail (bulk mail) consists of mailable matter which has been printed, duplicated, etc., sent to different addresses in quantities of not less than 50 pounds or of not less than 200 pieces. All pieces must be identical as to size, weight, and number of enclosures. When mailing pieces in ZIP code order, proceed from the beginning of the following list. Separate in order of priority as follows:

    Pre-Sorted Letters (Machinable)

    5-Digit

    150 or more pieces bearing the same five digit ZIP code. These pieces must be placed in 1-foot trays, unless volume exceeds this, then use 2-foot trays. No banding/bundling needed. If tray is full enough to keep letters in place during transit, just apply a “5” sticker to the front of the tray to indicate all same 5-digit. If not, band letters and apply “5” sticker on front piece of bundle. Bundles are then placed in tray.

    1. 3-Digit
      150 or more pieces bearing the same first three digit ZIP code. These pieces must be placed in 1-foot trays, unless volume exceeds this, then use 2-foot trays. No banding/bundling needed. If tray is full enough to keep letters in place during transit, just apply a “3” sticker to the front of the tray to indicate all same 3-digit. If not, band letters and apply a “3” sticker on front piece of bundle. Bundles are then placed in tray.
    2. AADC
      If after separating the categories per 1 and 2 above, there are 150 or more pieces going to a particular Automated Area Distribution Center, these pieces need to be separated using an AADC chart. These pieces must be placed in 1-foot trays unless volume exceeds this, then use 2-foot trays. No banding/bundling needed. If tray is full enough to keep letters in place during transit, just apply an “A” sticker to the front of the tray to indicate all same AADC-digits. If not, band letters and apply an “A” sticker on front piece of bundle. Bundles are then placed in tray.
    3. Mixed AADC
      The fourth and final priority consists of fewer than 150 pieces of any of the foregoing categories addressed to various states. These pieces must be placed in 1-foot trays unless volume exceeds this, then use 2-foot trays. No banding/bundling needed. If tray is full enough to keep letters in place during transit, just apply an “MS” sticker to the front of the tray to indicate all Mixed AADC digits. If not, band letters and apply an “MS” sticker on front piece of bundle. Bundles are then placed in tray.

    Non-Machinable Letters and Flats

    Letter-size pieces and flats that meet one or more of the nonmachinable characteristics may be subject to the nonmachinable surcharge.

    1. 5-Digit
      Separate 10 or more pieces bearing the same five digit ZIP code (fewer than 10 pieces in a bundle not permitted). These pieces must all be placed in the same direction with the mailing label of the top piece exposed. These pieces must be bundled with heavy rubber bands around the length and girth of the package and labeled with a red label “5” provided by Campus Mail Services. This label needs to be on the top piece only.
    2. 3-Digit
      Separate 10 or more pieces bearing the same first three digit ZIP code (fewer than 10 pieces in a bundle not permitted). These pieces must all be placed in the same direction with mailing label of the top piece exposed. These pieces must be bundled with heavy rubber bands around the length and girth of the package and labeled with a green label “3” provided by Campus Mail Services. This label needs to be on the top piece only.
    3. ADC
      If after separating the categories per 1 and 2 above, there are 10 or more pieces going to a particular Area Distribution Center, these pieces must be separated (fewer than 10 pieces in a bundle not permitted). ADC zone charts are available at the U.S.Postal Service website or from Campus Mail Services. Pieces must all be placed in the same direction, bundled and banded as above, and labeled with a pink label “A” (on the top piece only) provided by Campus Mail Services.
    4. Mixed ADC
      The fourth and final category consists of fewer than 10 pieces of any of the foregoing categories addressed to various states. These pieces must all be placed in the same direction, bundled and banded as above, and labeled with a brown label “MS” (on the top piece only) provided by Campus Mail Services.

    NOTE:
    Standard Mail constitutes permit mail. This permit is maintained and controlled by Campus Mail Services at the University of Delaware. No one is permitted the use of this permit without the approval of this department. Neither is anyone authorized to take or send standard mail directly to the United States Post Office at Newark, DE without the written approval of the Supervisor of Campus Mail Services or an authorized employee acting in his/her behalf. This mail must be taken to the Postal Service by Campus Mail Services employees only.

    For further information, please call Campus Mail Services at extension 2158.


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    SOURCE: http://www.facilities.udel.edu/reshallmailaddress.aspx

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